Health & Medical Self-Improvement

Time Management

Time Management is the process of apportioning time to tasks in the most successful manner.
Time is a limited resources and managers' time must be used to the best result.
Urgency and importance must be recognized and distinguished.
Task must be prioritized and scheduled.
In-trays can be managed using the ABCD method.
Other important matters are correct use of the telephone, availability of callers and seeing task through to completion.
The scarcest resource any of us has is time.
No amount of investment can add more hours to the day or weeks to the year.
All we can do is take steps to make more effective use of the time which is available to us.
Planning how we spend our time is as normal to us as planning how we will spend our income, and you should already have considerable experience of both.
To be worth his or her pay, every employee needs to add more value than he or she costs per hour.
If you do the same exercise for the whole team, you can see how expensive the time of your section actually is, and why keeping colleagues waiting to start a meeting or training course is more serious than just a breach of manners.
It is important, therefore, that managers work as efficiently as possible.
Successful time management involves awareness to: - Goal or target setting - Action planning - Prioritizing - Focus - Urgency - Organisation TIME MANAGEMENT TASKS 1) Identify objectives and key tasks which are most relevant to achieving them sorting out what the supervisor must do, from what he could do, and from what he would like to do.
Urgent is not always as important.
2) Prioritizing and scheduling: Assessing key tasks for relative importance and amount of time required.
Routine non-essential tasks should be delegated - or done away with if possible.
Routine key tasks should be organized as standard procedures and systems.
Non-routine key tasks will have to be carefully scheduled as they arise, according to their urgency and importance; an up-to-date diary with a carry forward system to follow-up action will be helpful.
3) Planning and control: Schedules should be regularly checked for disruption by the unexpected.
Priorities will indicate which areas may have to be set aside for more urgent times.
Information and control systems in the organization should be utilized to that problems can be anticipated, and sudden decisions can be made on the basis of readily available information.
PRINCIPLES OF TIME MANAGEMENT GOALS If you have no idea what it is you are supposed to accomplish all the time in the world will not be long enough to get it done.
Nor is there any way of telling whether you have done it or not.
To be useful, goals need to be smart.
However, for goals to attain achievable standards, it must have the following features: - Specific - Measurable - Attainable - Realistic - Time bounded ACTION PLANS You must make written action plans that set out how you intend to achieve your goals.
PRIORITIES You can set priorities from your plan.
You do this by deciding which tasks are the most important, what is the most valuable use of your time at that very moment? FOCUS Handle one thing at a time and see it to a conclusive end where possible.
URGENCY Do not put off large, difficult or unpleasant tasks simply because they are large, difficult or unpleasant.
ORGANISATION Apart from working to plans, checklist and schedules, your work organization might get improved by the following: An ABCD method of in-tray management.
Use one of the following approaches as a resolution base.
Act on the item immediately Bin it, if you are sure it is worthless, irrelevant and unnecessary Create a definite plan for coming back to the item, get it on your schedule, timetable or to do list Delegate it to someone else to handle.
Get your work organized in batches requiring the same activities, files, equipment etc.
KEYS TO IMPROVING TIME MANAGEMENT - Plan each day - Produce a long term plan - Do not make yourself available to everyone at all times.
- Do not let your telephone have rule over you.
Remember "Time and Tide wait for no one"
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